The funding decision is the starting signal for project implementation.
The enclosed funding agreement and the General Terms and Conditions (GTC) contain all the information required for the financial management of the project, project communication and project completion.
Calls for funds
To be taken into account for calls for funds:
- informally by e-mail to Jonas Koch
- in installments
- in the amount used in the project in a timely manner (usually within three months)
- Specification of concrete invoices, offers or similar documents not required
The approved funds can be used for costs that are directly related to the funded project.
Communication
The following must always be taken into account:
- textual funding information
- Logo use in digital media and print media
- Reference to promotion in the social media by tag or link #lwlkulturstiftung @lwlkulturstiftung
- If applicable, a greeting or other representation by a representative of the foundation (see details in the funding agreement)
The use of the foundation logo requires prior approval.
Project completion
Projects are considered completed when all accounts have been finally settled (as a rule, the end of the project period specified in the application applies). After the LWL-Kulturstiftung has subsequently checked the complete proof of use submitted, the remaining 20% of the total funding amount will be paid out (LWL’s own institutions are excluded from this regulation).
The where-used list includes:
- written statement, approx. one DIN A4 page
- Final financial statement based on the cost and financing plan (target/actual comparison)
- Digital views of printed matter
- Specimen copies of catalogs and other extensive publications
Submission:
- by e-mail
- Catalogs and other extensive printed materials in addition to the digital final report by post
Change notices
Notification necessary at:
- Change of project name/title
- Postponement of events during the project period
- Problems or delays in project implementation
Consent required for:
- Absence of key project components
- Extension of the project duration
- Problems or delays in the realization of the project objectives
- Change in the funding quota (e.g. due to unexpected additional funding approvals and rejections or a significant reduction/increase in the total costs of the project)
Contacts, downloads and FAQ
- Förderschwerpunkt "1250 Jahre Westfalen"
- corinna.grundmann@lwl-kulturstiftung.de
- +49 251 591-7658
- Allgemeines Stiftungsgeschäft & Projektberatung
- jonas.koch@lwl-kulturstiftung.de
- +49 251 591-5084
- Social Media
- lina.kumpmann@lwl-kulturstiftung.de
- +49 251 591-7591
- Presse- und Öffentlichkeitsarbeit
- anja.tomasoni@lwl-kulturstiftung.de
- +49 251 591-6929
FAQ: Do I have to state what I am using the funds for when I request them?
No. The call for funds as an informal mail includes the total amount as it will be used in the project in a timely manner (usually within three months).
FAQ: Can I also call up the funds in one go?
20% of the funds are retained until the proof of use has been checked. The remaining 80% can be drawn down in one go, provided that the funds are spent promptly (usually within three months) after they are drawn down. LWL-owned facilities are exempt from withholding the last 20%.
FAQ: How quickly will the final report be reviewed and when can I expect the remaining 20% of the funds to be paid out?
The processing time varies depending on the scope and completeness of the where-used list. Gaps or details that require consultation and, if necessary, clarification will prolong this process.
